SeeSection 2.7: Self-Certification. This is a guide to the UCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. There is no official limit for conventional ECs, but anything over 12 weeks can only be authorised by the Joint Faculty. Note that you can only self-certify if you submit your claim before the assignment deadline. endstream endobj 431 0 obj <>/Subtype/Form/Type/XObject>>stream If you do not submit the requested evidence, your claim will normally be rejected. You must submit your late evidence no more than four weeks after submitting your EC application. If you have a medical condition that you think will impact your ability to perform in exams you can also apply for special examination arrangements. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: wide range of UCL support services are available for you, too. endstream endobj startxref London, E16 2RD This is synonymous with "mitigating," or "exceptional" circumstances. There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. For submitted coursework, where a maximum word count has been specified, the following procedure will apply: i) The length of coursework will be specified in terms of a word count or number of pages; ii) Assessed work should not exceed the prescribed length; iii) For work that exceeds a specified maximum length by less than 10% the mark will be reduced by five percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; iv) For work that exceeds a specified maximum length by 10% or more the mark will be reduced by ten percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; v) In the case of coursework that is submitted over length and is also late, the greater of the two penalties will still apply. If the latter, the expectation is that this is because the EC is ongoing and preventing you from applying for an EC by the deadline. endstream endobj 424 0 obj <>/Subtype/Form/Type/XObject>>stream EMC how to apply for extenuating circumstances ucl shadow stats australia] figurative language about mom; madden 20 cpu vs cpu franchise mode; bloomfield baptist church newsletter; ancel ad410 car compatibility; how to apply for extenuating circumstances ucl . EMC Step 4: wait for approval. If you had a SoRA extension, please state the date after the SoRA extension was granted. %PDF-1.6 % You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form. They should be identified as Table 2 or Figure 1 etc, and all must have a short descriptive title. 'Extenuating Circumstances' are events that are . Students wishing to apply for Extenuating Circumstances must complete the Extenuating Circumstances form found on the GEOGRAPHY UNDERGRADUATE e-NOTICEBOARD and email it to geog.office@ucl.ac.uk with appropriate supporting evidence (e.g. Etymology Applying for an EC STEP 1. Both deadlines would be covered by the EC and would only count as one of your two self-certified opportunities (three if youre a postgrad). EMC Further information about the types of evidence which you might be able to use is available in, Section 1.5: Providing Supporting Evidence. Extenuating Circumstances are circumstances which impair your examination performance and prevent you from attending assessments. Students wishing to apply for Extenuating Circumstances must complete the Extenuating Circumstances form found on the GEOGRAPHY UNDERGRADUATE e-NOTICEBOARD and email it to geog.office@ucl.ac.uk with appropriate . Please note: Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. This would bring us to equal standing with UCL clubs and societies. mobility impairment, loss of concentration) and living in auniversityenvironment, Current treatment and / or medicationbeingundertaken, Side effects of any treatmentsormedication. Source: Shutterstock This could be: More about Well keep you active in a way that works for you. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. Bereavement: You will be required to provide a death certificate. Figures and tables themselves are not counted as part of the assignment length (although see note above about text boxes). The evidence must have (if applicable toyoursituation): Illness of a dependent or relative: Medical certificate or doctors letter, as above. You cannot defer coursework or the dissertation to the LSA you can only request a specific extension length. UCL have an enhanced Extenuating Circumstances Procedure in place for the 2020/21 academic year. If you have any concerns or questions about the Extenuating Circumstances process, Accountability and Questions for Officers, UCL students organising for sustainability, Associate/Visiting membership terms and conditions, Support the UN's Sustainable Development Goals, Develop into a great research collaborator, Student Psychological and Counselling Services, Office of the Independent Adjudicator (OIA), How to get the right insurance for members and coaches, Entering External and BUCS/LUSL Leagues, Knockouts, Tournaments and Events, Organise an Event with an External Speaker, How to add a Club/Society event to the What's On Calendar. This must be specific, it cannot just say that you were ill, or that you told your doctor you hadbeenill. Step-by-step: How to apply for extenuating circumstances Step 1: consider whether you are eligible to apply. /Tx BMC You must submit your evidence within FOUR WEEKS of submitting your EC. endstream endobj 446 0 obj <>/Subtype/Form/Type/XObject>>stream HA EC requests received after Monday 11.59 pm (UK time) will be considered at the next week's IOE EC panel. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ UCL is yours, soshape it. Evidence should be from the appropriate independent authority (doctor, police officer, court officer etc.) UCL has a legal duty to ensure that you are not treated any less favourably, and that you have fair access to your education and all of UCLs servicesandsupport. University is a big, exciting place. What falls under extenuating circumstances? Where the deceased person is a close relative - partner, parent, child or sibling- then the death certificate alone willbesufficient. Events are for everyone, but weve highlighted ones that are family friendly or good for postgrads. Check if your circumstance meets the grounds for EC. Theywontusually accept things such as viruses, disk corruption, printer problems etc. This may affect the type of mitigation that is available to you. Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. If you can imagine it, theres probably a society for it. All illustrations must be discussed in the text. Students are strongly advised to notify the department in advance if Extenuating Circumstances are likely to prevent them from meeting a coursework submission deadline. These include: If you think you fall into the first bracket of situations, you should escalate your application. You CANNOT use the EC process to appeal technical failures in any assessment on AssessmentUCL. The IOE EC may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. If you are too unwell to take an exam, you can follow the same route as above, including self-certification if that is still available (e.g., if you have not already self-certified twice), to apply for Deferred Assessment. If you have submitted a self-certified EC claim, this will be considered by staff in your department, who will try to give you a response as quickly aspossible. Youll still need to go through Portico as above, but we should be able to get back to you within a day or two to let you know the result. After that, it is your work, and we normally see it only in our capacity as examiners. Extenuating Circumstances include, but are not limited to: During the pandemic, the definition of Extenuating Circumstances has been expanded toinclude: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (Annex 4.1.1: Grounds for Extenuating Circumstances). The same flexibility and support applies to teachers, counselors, and other school officials who may be submitting application materials on behalf of students applying to Brown. Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in theSummary of Reasonable Adjustments(SoRA). Once you have started any time-limited assessment, you cannot self-certify a deferral to the next assessment period. See Section 2.9: If you miss the deadline for EC claims. . You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). I have offers from manchester and UCL. This may affect the type of mitigation that is available to you. This obviously depends on the nature of your EC, but if you are unwell, you should provide a doctors note. You can find a guide to submitting your claim on Portico on the UCL website. This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. If you go down this route you will, however, need to provide some supporting evidence so that we can verify that your claim is sound (we need to be fair to all students and only grant extensions to those who really need them). You can find further guidance on what your evidence should include in UCL's Academic Manual. UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. e.g. student has deadline of 14/5/23 for module X and 26/5/23 for module Y. /Tx BMC If the deadline has already passed, the late submission may be condoned (i.e. This means that students can self-certify without providing evidence for up to two separate periods within the 2022-23 academic session. Requests submitted after the deadline, or after time-limited assessments have started, will not be approved. If you cannot submit a self-certified EC claim, you will also need to provide the relevant evidence. If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submitearlier. 'Extenuating Circumstances' (often known as 'ECs') are events which are sudden, unexpected, significantly disruptive and beyond your control and which may affect your performance at summative assessment, such as a serious illness or the death of a close relative. The evidence must be a signed statement from a registered doctor or other medical practitionerin UCL Student Services OR external totheUniversity. Please note that if we receive your EC request by Monday11.59 pm (UK time)of every week, your EC application will be considered at Thursday panel in the same week. Unless instructions for the assignment explicitly state otherwise, blocks of prose placed in boxes, whether labelled as textboxes, figures or tables, must be included in the word count, Footnotes, but only when used to reference primary source material. The information you need to support you with an extenuating circumstances claim can be found below. Short term illness / injury / hospitalisation:Medical certificate or letter from your doctor. Not submit your assessment at the usual time, but have an opportunity . However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panelreview their decision. Self-certification cannot be used to defer an assessment which you have already taken, or to suspend late submission penalties. 535 0 obj <>stream All other EC claims should be submitted as soon as possible, and no more than one week (five working days) after the first affected assessment. review their decision. If the request is accepted, the student may be granted an extension. Please be advised that all photographs of positive Covid-19 tests MUST have your student ID in the photograph and also have the date clearly visible on a phone or a laptop. Self-certified ECs: No earlier than 2 weeks before the deadline. EMC A conventional EC will need to be considered by the Geography EC panel and this can take up to 10 days if we are receiving a very high volume of requests. Its therefore important to apply as soon as possible before your deadline to ensure you can plan accordingly. A decision cannot be made until your evidence is received. This could be: You may also have to attend an interview with the department to determine whether youre eligible for extenuating circumstances. If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submit earlier. endstream endobj 420 0 obj <>/Metadata 41 0 R/Names 476 0 R/PageLayout/OneColumn/Pages 417 0 R/StructTreeRoot 84 0 R/Type/Catalog>> endobj 421 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 422 0 obj <>/Subtype/Form/Type/XObject>>stream Please refer to SHS Faculty for penalties for over-length work. UCL has a legal duty to ensure that you are not treated any less favourable, and that you have fair access to your education and all of UCL's services and support. These are referred to as extenuating circumstances. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. Personal/emotional problems and trauma: This may include separation from spouse/partner, conflict with others, relationship breakdown with parentsorguardians. You must proof-read and correct all errors. You can self-certify for ECs within certain conditions. SeeSection 1.5: Providing Supporting Evidence. Figures captions and table titles. All discussions will be treated confidentially. Short-term support for illness, bereavement or other unexpected emergencies. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. endstream endobj 432 0 obj <>/ProcSet[/PDF]>>>>stream Wherever your curiosity takes you, whatever passion inspires you, youll find a home in our student-led groups. This step-by-step guide will clarify how to do that. Third-year student, Iris, recently received an emergency grant, hear what the process was like . - To be clear, we are NOT asking for the ability to affiliate NEW RUMS clubs. What qualifies for extenuating circumstances? All Extenuating Circumstances claims must now be submitted on Portico. We are not able to process ECs or respond to queries that are submtited by non-IOE students.
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